Board Leadership - Job Descriptions

Committee Chair

The responsibility of a committee chair is to lead the committee in accomplishing the goals as set forth in the charter for that committee.  The committee chair is responsible to:

1. Lead the committee in preparing an annual plan to fulfill its charter and submit the plan to the Governance Committee by the specified date.
2. Schedule meetings as required by the charter and/or necessary in order to accomplish the tasks of the committee plan.
3. Prepare for the meetings in order to assure that the work of the committee is handled efficiently and that the goals are met.
4. Ensure that each member of the committee understands the goals of the committee and his or her individual responsibilities in meeting those goals.
5. Communicate with the members of the committee between meetings to make sure the work of the committee is being accomplished.
6. Be willing to assist any committee member who may be having difficulty achieving his or her assigned tasks and reassign tasks as needed.
7. Communicate the activities of the committee to the foundation coordinator and the Board President.
8. Attend all events that are a related to its charter or which help to facilitate the goals of the committee.
9. Make a report of the activities and progress of the committee at each Board meeting.
10. Present the accomplishments and goals of the committee at the annual Board retreat.

President

The primary responsibility of the President is to lead the Board of Trustees while ensuring that the mission of the foundation is the foremost consideration in all the activities and operations of the board and staff.  The position of Presidency is an elected position of the Board, and assumes the following responsibilities:

1. Assure the goals adopted by the Board are known to all Board members and that the Board strives to achieve these goals at all times.
2. Be responsible for the efficient operation of the Board including establishing plans and calendars that meet the goals of the organization.
3. Ensure that the agendas for board meetings are primarily driven by the mission and goals of the foundation.
4. Chair Board meetings in an efficient and thorough manner.
5. Chair the Governance Committee and fulfill the responsibilities of that position as stated in the job description for Committee Chairs.
6. Serve as ex-officio member of all standing committees of the Board.
7. Complete annual evaluation of Foundation Coordinator as requested by Alliance office.

First Vice-President

The First Vice-President shall agree to prepare to take the office of President following the term of the current President.  As First Vice-President, this individual shall serve as the chair of the Nominating and Board Education Committee, and has the following responsibilities:

1. Serve in the capacity of Board President in the event of the absence of the President.
2. Actively prepare for the role of President by participating in all Board activities and becoming familiar with the goals, structures, and charters of the Board and its committees.
3. Chair the Nominating and Board Education Committee and fulfill the responsibilities of that position as stated in the job description for Committee Chairs.
4. Serve on the Governance Committee and assist the President in fulfilling the charter of that committee.

Second Vice-President

The Second Vice-President will agree to take the office and responsibilities of the First Vice-President following the current term.  As Second Vice-President, this individual shall serve as the chair of one committee, and has the following responsibilities:

1. Assume the duties of President in the absence of the President, and First Vice-President.
2. Chair one committee and fulfill the responsibilities of that position as stated in the job description for Committee Chairs.
3. Serve on the Governance Committee and assist in fulfilling the charter of that committee.

Secretary

The Secretary of the Board of Trustees is responsible for the integrity of Board minutes and documentation.  The Secretary has the following responsibilities:

1. Maintain a record of all Board meetings by accurately recording the minutes of the meetings in accordance with standard form.

2. Ensure that minutes are distributed to the Board at least one week prior to the next meeting.

3. Present the minutes at the following Board meeting for approval and make any corrections noted by Board members.

4. Sign a corrected hardcopy of the minutes and maintain a binder with the signed minutes in chronological order

5. When necessary, obtain information from records and minutes to assist the Board in the decision making process.

6. Serve on the Governance Committee and assist in fulfilling the charter of that committee.

7. Serve on at least one other standing committee.

Representative to the Alliance Board

The Representatives to the Alliance Board shall serve as a member of the Community Foundation Alliance Board of Directors.  Responsibilities are to:

1. Serve for a three-year term as a member of the Alliance Board of Directors.

2. Prepare for and attend all Board meetings of the Alliance.

3. Actively participate on Alliance committees as assigned.

4. Report to the Foundation board of trustees concerning Alliance matters.

5. Represent the interests of the Foundation as a member of the Alliance.